Elysys Corporate

Elysys Corporate is a management tool that helps companies manage their organizational structure, shareholders, owners, directors, properties, and other third-party individuals and/or organizations associated with the organization e.g., brokers, attorneys and/or tenants.

It includes features such as tracking shareholders’ holding percentage, capital structure, tax reporting, and agreements and contracts management.

Setup

a) Corporate Setup

Path: Corporate Setup -> Setup -> COP Corporate Setup

  1. Define No. Series for the following:

    • Property

    • Contact

    • Company

  2. Define professional roles used within the organization, e.g.

    • Director

    • Shareholder

    • Owner

    • Notary

    Specify roles under the Mailing Groups.

b) Role Setup

Path: Corporate Setup -> Role Setup -> COP Role Setup

Specify roles to which professionals are assigned to.

c) Incorporation Document Type

Path: Corporate Setup -> Incorporation Document Type -> Document Type

Specify document types that will be uploaded into the module. The user can define an indefinite number of document types.

Workflow

I. Creating Contacts Automatically

The system allows automatic integration of Business Central contacts by defining Bus. Relation Code in the Marketing Setup screen for Customers, Vendors, Bank Accounts and Employees. Once defined, the system automatically imports all contacts from Business Central into Corporate Module.

Path: Marketing Setup -> Interactions -> Bus. Relation Code for

II. Creating Contacts Manually

Path: Corporate Activities -> Contact

All contacts need to be created under the Corporate Activities before being assigned to corresponding Administration Activities.

Contacts can be created as a Person or a Company

Contact Card

  1. General

  2. Communication

  3. Foreign Trade

  4. Notes:

    • Aggregated list for all contacts appears under the Contact view.
    • Contacts created as companies are in bold.

III. Administration Activities

Before a Corporate Contact is created, any related contacts previously created need to be assigned to a corresponding role or roles under the Administration Activities.

One contact can be assigned to one or multiple roles.

IV. Corporate Contact

Corporate Contact stores detailed information regarding a company or a person, its contact details, tax information, shareholders and share distribution, ultimate owners, and directors.

GENERAL INFORMATION

Corporate Contact Information

Warning Dates

Warning 1-3 – Specifies the important deadlines regarding the Corporate Contact.

Warning Date 1 – Specifies the important dates to be tracked by the company.

Define Warning Events/Dates if you wish to be notified of any upcoming deadline up to three months before its due date.

i. Corporate Contacts -> Functions

Under Functions of the Corporate Contact the user can specify Capital Structures, upload documents, record tax information and assign bank accounts.

  • Capital Structures

  • Various Corporate – supporting information.

  • Documents History – a file can be attached by clicking Upload Document then choosing the files to be uploaded.

  • Tax Filling – in order to define Tax Information, go to Tax Filling Card then Function where you can define Tax Information of the Corporate Contact.

  • Banks Assigned – in order to define Bank Accounts related to the Contact go to Banks card.

ii. Corporate Contacts -> Property

Used to link associated contacts with the corporate contact, e.g., its Shareholders and Partners and Corporate Owners, their holding percentage, date of appointments, Directors and other.

Path: Corporate Contact -> Property
                           Shareholders or Partners
                           Notary
                           Board and Authority
                           Power of Attorney
                           Corporate Property
                           Director or Officer
                           Corporate Owner
                           Insurer

Shareholders or Partners

In order to define a Shareholder’s holding percentage, select Type = Shareholder.

To link another Corporate Contact and its holding percentage, a company, or a person, select Type = Corporate Contact.

View the chart displaying Organizational Structure and its Shares Distribution under the main screen of the module.

V. Property

i. COP Property Card

Property Card specifies the details of the property, its owners, shares distribution, tenants, and other third party's companies and individuals, such as a Broker and/or an Insurer assigned to the property.

  • Ultimate Owner

    Path: COP Property Card -\> Property -\> Ultimate Owner

    Specifies Ultimate Owners of the property and the shares distribution.

  • Tenant

    Path: COP Property Card -> Property -> Tenant

    Specifies details about the tenants occupying the property, the rent amount and payment method.

  • Corporate Property

    Specifies the company which has full or partial ownership of the property.

  • Notary, Insurer and Broker

    Specifies the Notary, Insurer and Broker associated with the property.

  • Power of Attorney Action

    Specifies the details of the Attorney and the type of authority it holds.